AI for NDAs: Consistency and Accuracy Across Your Organization

Non-Disclosure Agreements (NDAs) are a staple of business, short in length but not in complexity. Whether you’re in-house, at a financial institution, or in a law firm, the pace and volume of NDA reviews can eat up valuable time and create risk if done inconsistently.

Gavel Exec, an AI assistant built directly into Microsoft Word, lets lawyers review, redline, and standardize NDAs with speed and precision. With customizable Playbooks and Project rules, legal teams can make sure every NDA is reviewed consistently, no matter who’s handling it.

Whether you're an in-house lawyer, a financial institution having the deal team work on NDAs, or a law firm, Gavel Exec is the most powerful tool to analyze and markup your NDAs.

In-House Legal Teams: Faster Review, Aligned with Risk Tolerance

In-house legal teams are constantly managing vendor NDAs, partnership discussions, and consultant engagements. For legal leaders, the challenge is moving quickly without compromising risk tolerance.

At a mid-sized SaaS company, the GC implemented Gavel Exec to help her lean team of three handle the growing volume of inbound NDAs. She built a Playbook that applied her preferred language and fallback clauses for residuals, mutuality, and term length. Now, NDAs are reviewed in under five minutes, with the AI flagging non-compliant terms and suggesting edits that align with company policy.

Instead of relying on memory or digging through old templates, the team uses the same vetted language every time. That consistency gives the GC peace of mind, and keeps the business moving.

Financial Institutions: Managing Volume with Control

NDA review is a volume problem at banks, private equity firms, and investment funds. Legal and compliance teams are often tasked with completing NDAs on the same day they’re received. Most are low-risk, but the few that matter can create real exposure.

At a global investment firm, the associate GC set up two Gavel Exec Projects: one for investor-side NDAs and another for vendor agreements. Each project applies a different set of fallback clauses, depending on whether the NDA is part of a diligence process or a vendor onboarding workflow.

The team uses Gavel Exec’s benchmarking features to see how proposed language compares to market norms. That means they can avoid unnecessary negotiation on boilerplate language and focus only on true outliers. It also helps them confidently push back on aggressive clauses that fall outside of accepted standards.

With Gavel Exec embedded in Word, legal analysts and junior team members can apply the firm’s standard redlines with minimal supervision, saving time and freeing senior attorneys to focus on higher-value work.

Law Firms: Scaling Expertise and Maintaining Quality

Law firms handle NDA reviews for clients across industries and often need to apply client-specific guidance. The challenge is doing that quickly while maintaining partner-level quality.

One boutique tech transactions firm uses Gavel Exec to standardize their redlining process. The partners defined fallback positions and comment language across key clauses, then embedded them in a firmwide Playbook. Junior associates now handle first-pass reviews using Gavel Exec, with senior attorneys stepping in only for edge cases.

The result? Clients still receive high-quality work, but the firm can handle more volume without increasing overhead. And newer team members are onboarded faster, because they’re working with clear, embedded guidance from day one.

Top NDA Clauses to Watch, and How Lawyers Handle Them

When lawyers review NDAs using Gavel Exec, there are 15 clauses that come up over and over again. These are the ones where risk tends to hide, and where fallback positions are most critical:

Definition of Confidential Information 

Most companies accept broad definitions, but they exclude publicly known or independently developed information. Fallback: carve out anything already in the recipient’s possession or developed independently.

Use of Confidential Information

Market standard is use solely for evaluating a potential business relationship. Fallback: clarify that use must be limited to the defined “Purpose” and no broader.

Residuals

Residuals clauses are controversial. Many companies strike them entirely. Fallback: allow residuals only if de-identified and not intentionally memorized.

Return or Destruction

Most agreements require this upon termination. Fallback: allow destruction with written confirmation instead of physical return.

Term of Confidentiality

Two to five years is typical. Fallback: three years from date of termination.

Mutuality

Mutual NDAs are standard for partnerships. Fallback: ensure both parties are subject to the same obligations.

Third-Party Disclosure

Disclosure is typically allowed to advisors or affiliates under similar obligations. Fallback: require written notice and confidentiality agreements from those third parties.

Compelled Disclosure

The receiving party must notify the discloser and cooperate with efforts to prevent disclosure. Fallback: require prompt written notice and opportunity to seek protective order.

Governing Law and Venue

Often selected based on the disclosing party’s jurisdiction. Fallback: use Delaware or New York as neutral options.

Injunctive Relief

Standard in most NDAs. Fallback: allow either party to seek injunctive relief without proving monetary damages.

Assignment

Typically prohibited without written consent. Fallback: allow assignment in connection with a merger or acquisition.

No License

Clarifies that no IP rights are granted. Fallback: reinforce that all rights remain with the discloser.

No Obligation to Proceed

States that the NDA does not commit either party to move forward. Fallback: make this explicit to avoid confusion.

Entire Agreement

Standard clause to prevent side agreements. Fallback: emphasize that all confidentiality obligations are captured in this document.

Amendments

Must be in writing and signed by both parties. Fallback: prohibit oral amendments.

Each of these clauses can be built into a Gavel Exec Playbook or Project. Once the rules are defined, the AI applies them consistently, flagging problematic language, proposing fallback edits, and inserting firm-approved language automatically.

Why Gavel Exec?

Gavel Exec brings AI into the place lawyers already work: Microsoft Word. There’s no new system to learn, no need to upload documents to external tools, and no risk of team members applying edits inconsistently. With Playbooks for fixed rules and Projects for contextual workflows, legal teams can scale their expertise and reduce review time without giving up control.

If your team spends more than a few minutes reviewing NDAs, it’s time to upgrade your workflow. Gavel Exec helps you get through them faster, with better consistency and less risk.

To learn more or try it out for free, visit gavel.io/exec.

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